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monitoring & evaluation

The preparation of monitoring and evaluation procedure and plan is the responsibility of the DPCU that is mandated to coordinate and collating data on the outputs. The DPCU is however required to provide an over all district level monitoring and evaluation of project. The Regional Coordinating Council will provide over all supervisory function in the district.

Monitoring Report
Monitoring id directed at ensuring that the process of the project proceeds according to schedule, that the quality of work provided achieve the desired specification and standard. The monitoring report will be prepared according to the following NDPC format.

Evaluation Report
Ex-post evaluation should be conducted in order to ascertain whether the resources invested have produced or are producing the expected outputs and benefits and, whether the benefits are reaching the intended target population. The first facto evaluation should be conducted one year after completion of the project when the impact should be evident.  The proposed report should be prepared according to the following NDPC format.

Evaluation Topics
  • Have the programme/project objectives been achieved?
  • Are the programme/projects objectives still relevant?
  • Has the programme/projects supported the policy(s) as planned?
  • Where the programme/project objectives have not been achieved give reasons
  • State any policy (s), which need adjustment and give reasons for those objectives that are shown to be no longer relevant as a result of the evaluation.
Time And Finance
  1. Was the project completed in the time planned? If not state length of over-run
  2. Was the project cost within the amount estimated? If not state amount of over (or under) expenditure
  3. Did funds come on stream as planned and anticipated? If not what short fall occurred?
  4. Are recurrent costs within the planned level? If not state over expenditure
  5. Where over-run, over expenditure and funding short falls, have occurred give reasons in full and state how these events can be avoided in future.

    Beneficiaries and benefits
    • Are the benefits reaching the target beneficiaries? If not state beneficiaries not being reached,
    • Are the benefits reaching the number of beneficiaries planned? If not state short fall
    • Are the benefits at the planned quantitative and qualitative level? If not state shortfall
    • Are revenues at the planned level? If not state shortfall (for programme/project designed to be revenue earning only)
    • Where planned targets, in terms of benefit and beneficiaries, have not been achieved give reasons in full and state how the situation will be avoided in future.
  • Is the project operating at the planned level? If not state deficiency
  • Are the programme/project assets being properly maintained? If not state areas of failure
  • Where appropriate state reasons for failure.
Summarized B1 – B4 giving an overall picture of successes and failures and the lessons, which have been learned in carrying out the programme/project. The summary should deal with all adjustments and changes which, where appropriated must be made to:  Overall district policies and priorities.  District sect oral policies
  1. The programme/project category at issue; and
  2. Other programme/project categories
Where future action is required, this should be stated in detail including when and by whom the action is to be taken.

Refer to pdf for tables

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Relevant District Data

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