The Decentralised Planning System was introduced to enhance grassroots participation in the development planning process as well as implementation of proposed programmes and projects at the local level. One of the strategies to win the support of all stakeholders in the implementation process is efficient and effective communication of the provision in the medium term development plan (MTDP).
There are many agencies and institutions including the private sectors that are prepared to support and fund some provisions in the plan. This can however be possible if these agencies/stakeholders really understand the rational and the potential benefits of the proposed interventions. The communication strategy of the MTDP (2010-2013) is therefore underpinned by the above premises.
Dissemination of the MTDP & Annual Progress Report
The first final draft of the MTDP (2010-2013) will be disseminated to stakeholders at a public hearing to introduce the output to them and also seek their final recommendation to finalise the plan. The proposed participants of the public hearing including but not limited to the following : Heads of Decentralised Department/Agencies, Assembly members, Zonal Councils Religious Authorities, Business Community, Civil Society Organisations, Traditional Authorities, Non-Governmental Organisations, RPCU, and Physically Challenged People etc.
During the implementation of the plan, there would be annual assessment of the progress made. This report will be disseminated at stakeholders meeting of which the above mentioned stakeholders will be invited.
Awareness on the Role of the Stakeholders
The role of the various stakeholders in the implementation of the proposed projects and programmes of the MTDP (2010-2013) will be thoroughly discussed during the meeting. This will provide direction, sense of purpose and ownership among the stakeholders. Copies of the plan will be distributed to all decentralised departments and other key stakeholders including the Municipal Assembly Zonal Councils.
Funding of Development Projects/Programmes
The Assembly will hold special fund raising sessions with the Religious Bodies and some private sector institutions to assist in the funding some of the proposed programmes and projects in the plan. The potential benefits to these institutions as well as the general benefit to the larger society will be highlighted.
Joint partnership arrangement for the implementation of the business related projects will also be explored.Conclusion
Finally to realise the objectives of this medium term plan, the collaborative effort of all communities including chiefs , and opinion leaders and our development partners like NGOs and Donors is required
PUBLIC HEARING REPORT
After the completion of the draft District Medium Term Development Plan (2010-2013) it was submitted to the general public through public hearing for the observations, comments and possible acceptance of the draft DMTDP (2010-2013).
The meeting was held on Friday, 20th October 2006, at the District Assembly Hall, Kade. And below are the details of the public hearing.
Name of District: Kwaebibirem District Region: Eastern
Venue: District Assembly Hall, Kade Date: 29th Oct. 2010
a. Medium of Invitations:
- Public Notices
b. Special/Interest Groups Invited
- The Regional Economic Planning Officer, Eastern Region
- Hon. Members of Parliament (MPs) 2
- Hon. Assembly Members
- Heads of Departments
- General Public, Trade Associations – artisans, Traders, etc.
- Research Institutions
c. Total No. Of Persons at Hearing
d. Languages: English and Twi
e. Major Issues discussed
- Non involvement of the sub structures in projects implementation
- Over concentration of projects in some few towns.
- Poor execution of projects especially roads by contractors
- DA failure to implement most of the felt needs of the people in the previous plan
- Neglect of the concerns of the Sub Structures (office accommodation)
- Implementing projects not planned.
Controversies and Complaints
1. Communities’ contributions towards some Donor Projects too high for them to pay.
2. Vote for sub-structures are not normally used for the intended purposes.
3. There should be uniformity in projects implementation
4. Annual Action Plans are not followed by the Assembly
5. None of the two MPs attended the public hearing.
g. General Level Of participation
Attendance to the public hearing was encouraging and participants expressed their opinions freely and contributions fro participants were very useful.
Accent to Acceptance of Public Hearing report:
DISTRICT CHIEF EXECUTIVE …………………….…………
DISTRICT CO-ORDINATING DIRECTOR ……………………..………...
PRESIDING MEMBER …………………..……………
CHAIRMAN, DEV’T PLANNING SUB-COMMITTEE ………………….……………
DISTRICT PLANNING OFFICER …………………………………